ICM Data Sheet

GRI ICM is a highly scalable Incentive Compensation Management solution. It enables organizations to design, manage, report and analyze incentive compensation and variable pay plans for mid size and large organizations.

Using GRI ICM, business managers, sales representatives, compensation analysts and others gain accurate and timely visibility into incentive compensation data, boosting productivity, accelerating payroll calculations, enhancing sales morale and trust, and driving faster, smarter and more proactive business decisions.

ICM features are described in following sections.

1. Payee structure
   GRI ICM has full implementation of a payee database. There are provisions to add/Edit/Delete information related payee for selected users.
   Features of the payee structure:
   
   • User can add/Edit Payee accounting information.
   • There will be options for activating/suspending Payees from the calculation.
   • Along with adding new payee there are options for importing existing payee information from specified excel format.
   • User can update of payee information (like, promotion and profile) which are managed in the system.
   • Each payee will be able to view his own accounting profile. Payee will have limited or no access to change his own profile.
   • Each payee will be able to view the accounting profiles of his sub ordinates or limited access can be allowed.
   • Any changes made to the payee structure are logged for further scrutiny and auditing.

2. Compensation Plan
   In ICM the Compensation plan for a payee group are created in three layers:
   1. Definition layer
   2. Multistep calculation layer
   3. Payment layer
   In Definition layer compensation plan is created with the following information:
   • Plan name
   • Calculation frequency: how often the calculated commission is paid out. Default or custom calendar/period types can be provided.
   In Multistep calculation layer:
   • Calculation type: Some predefined calculation types are provided. Customized calculation can also be provided.
   • Select data source: different data sources like corporate objective table, override%, bonus %, flat rate amount etc can be chosen and updated.
   • Specify formula: GRI ICM will provide some predefined functions and operators that facilitates to make the formula.
   Multiple calculation formulas can be provided where each will be executed one by one. Again, data for calculation can be retrieved from multiple data sources.
   In Payment layer the following information will be given:
   • Pay Period: Defines the number of Pay Periods for payment.
   • Payment Posting: calculated commission amount is posted to Excel sheet which in turn will go to Pay Roll system (ADP)
   • Specify formula: GRI ICM will provide some predefined functions and operators that facilitates to make the formula.


3. Payee Group
   

   ICM provides the facility to create Payee Groups which are groupings of Payees based on the compensation plans to which they belong to. A Payee Group comprises of one or more Payee(s) and, one or more compensation plan(s). Each Payee and compensation plan will also have an associated start and end date. This functionality – having separate Payee Groups from Payee structure – means that: there is no need to create identical compensation plans for each Payee – one by one, Payees can belong to multiple compensation plans at the same time and when one wants to simulate and analyze the results of a proposed change to a compensation plan, existing groups can be copied and reused to create ad-hoc groups. Initially there are some groups like, Direct VP, Direct AVP, Senior Direct MC, Direct MC and Trainer.



4. Visibility to Variable Compensation

   ICM provides each payee complete visibility into their commissions on every sale. They can view the “line level” details of their commission and bonuses online at any time. From an easy Web interface, sales people are able to view out-of-the-box reports showing their attainment, commissions and more. RRI ICM will reduce the burden on plan administrators while making the compensation process more transparent to all participants.

   GRI ICM also investigates and prepare summary of structural changes that have happened over the periods – like which payees changed what groups, received promotions, what new payees were added or terminated from payee group, what changes to one’s partners or channels have occurred, what new compensation plans have been introduced, and what existing plans have been altered.



5. Payment Workflow

   The payment workflow of ICM deals with Payment postings and adjustments, identifying who needs to be paid, the transactions they are being paid for, the amounts due, etc. It generates payment worksheet which have audit trail listing of all approvals, rejections, and modifications. Also features a hierarchical chain of approvals which further reduce payment errors by ensuring that that every payment receives the correct level of scrutiny before a check is cut. It can export payment information in excel format so that it can be posted in ADP (payroll system).



6. Reporting

   ICM provides reports of the following:

   1. Employee Commission Report
   2. VP Activity Report
   3. Loan Detail Report
   4. FAS91 Report
   5. Chargeback Report
   6. Broker Liaison Report

   User is able to customize which columns to include or not from a list of columns. All the report can be exported to PDF, EXCEL, and CSV format. Reports can be generated according to Payee Group.



7. Import and Export
   

   ICM provides GRI the facility to import/update data from Excel, CSV files. Proper authority will be able to export data to Excel, CSV, and PDF format.

   • Able to import data for loan and payee profile and accounting information.
   • Able to export data to excel worksheet which in turn will export to ADP.
   • Able to synchronize the ICM database with LOS database. This synchronization can run on demand or pre scheduled time.
   • Roles will ensure that importing and exporting is accomplished by proper authority.
   • Able to import marketing charges/chargeback from excel sheets.


8. User/Role Management
   ICM features different types of roles in the system. Each user is associated with a single role. Access permission is predefined for each role. Access level cannot be modified for any role. But role of a user can be altered. There are three different types of roles in the system
   • Administrator (admin):
     • Super user of the system.
     • Can view/export all reports
     • Can add/modify chargebacks, manual adjustments etc.
     • Has authority to approve or reject commission against a loan amount
   • Group View Only (VP)
     • Can view his profile and commission details.
     • Also can view profile and commission details of his subordinates.
     • Direct VPs can be considered for this role.
     • VP can customize corporate objective table for his own POD.
     • Besides, VP cannot alter any data except some selected attributes of his own profile.
   • Personal View Only (Payee)
     • Can view his profile and commission details.
     • Cannot alter any data except some selected attributes of his profile